Gaming managers and employees

Only venue administrators can notify the commissioner of a new gaming manager or gaming employee using BOEN.

Before adding a new employee, have the following documents ready:

• New employee declaration and consent - form 21 (PDF  201KB) completed and scanned
• Scanned copy of identification (such as driver’s licence or passport)
• Scanned passport style photograph (for printing of ID badge).

If a licensee allows a person to work as a gaming manager or gaming employee without notifying the commissioner using BOEN - or fails to record details of training - both the licensee and the person are guilty of an offence.

A maximum penalty of $35,000 can apply.

Anyone carrying out the duties of a gaming manager or gaming employee must successfully complete an approved training course through an approved training provider.

Licensees, directors and committee members are only required to complete training if they carry out the duties of a gaming manager or employee and have notified the commissioner using BOEN.

Successfully completing an approved training course is not a prerequisite for someone to be notified as a gaming manager or employee. However, within three months they must successfully complete:

• an approved course of basic and advanced training if they are carrying out gaming manager duties
• an approved course of basic training if they are carrying out gaming employee duties.

Only people who have been appointed as a gaming manger or a gaming employee by the licensee and notified in BOEN may carry out prescribed duties in relation to gaming machines. These duties are:

• paying out winnings, including redeeming the credit value of a ticket
• opening a secure area of a gaming machine
• performing any tasks that require the opening of a secure area of a gaming machine
• the power to remove a person from a gaming area if:
  • that person has damaged or abused a machine
  • has or is about to commit an offence, or
  • is behaving in an offensive, abusive or disorderly manner using only such force as is reasonably necessary for that purpose.

If a gaming machine operates in connection with a cashless gaming system, these duties include helping:

• a person using the cashless gaming system
• the user of the cashless gaming system to store and transfer value from a user’s account to a gaming machine
• a person using the (associated) pre-commitment system
• a person using a gaming machine operated by the insertion of a ticket.

A cashier who only dispenses coins or notes is not required to be appointed as a gaming manger or gaming employee.

Gaming managers also have the following additional responsibilities:

• review the records of suspected problem gamblers at least weekly
• document as part of the record that the review has been undertaken
• record any steps taken to intervene in the suspected problem gamblers’ gambling behaviour.

Gaming managers and gaming employees are prohibited from operating gaming machines at any venue where they are employed except to carry out their duties.

If a person carries out any of the prescribed duties of a gaming manager or employee without the licensee notifying the commissioner using BOEN, both the licensee and the person are guilty of an offence.

The commissioner can also prohibit a person from carrying out the duties of a gaming manager or employee, either permanently or for a specified time.

Licensees must develop policies and procedures that help staff:

• identify and respond to people displaying signs of gambling harm
• refer them to a gambling help service.

Licensees must also establish a reporting process for staff to identify and record suspected problem gamblers. These records must include detailed information to help staff identify the patron and be readily available to all gaming staff.

Gaming Care and Club Safe can help develop these policies and procedures and detail appropriate ways to help patrons experiencing gambling harm.

Licensee responsibilities

The licensee:

• must bar someone if they ask to be barred from the venue (voluntary barring)
• may bar someone if they believe the person is behaving in a manner that indicates the person could suffer harm or cause harm to their family because of their gambling (involuntary barring)
• may bar a person if someone else, such as a friend or family member, who is concerned about the person’s gambling behaviour requests it (third party barring).

Bar someone from a gaming area

All barrings must be recorded on BOEN.

A responsible person is someone approved to manage the liquor operations of the licensed premises.

Unless that person has also been notified as a gaming manager or gaming employee through BOEN, they are not allowed to perform gaming duties or supervise the gaming operations of the business.

A licensee must notify the commissioner within 14 days using the BOEN system if a person stops working as a gaming manager or gaming employee for the premises.

A person is committing an offence if they play a gaming machine on the premises within 28 days of ceasing to be a gaming manager or employee.

Log into BOEN